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New federal mandates introduced by Executive Order 14248 have raised both the legal and financial stakes for Florida counties. This guide is designed to help residents engage constructively with local officials to support compliance and avoid costly consequences.
Federal Changes you need to know:
In March 2025, Executive Order 14248 was signed by President Trump, mandating that all voting systems used in federal elections comply with the updated Voluntary Voting System Guidelines (VVSG) 2.0 by September 21, 2025. Key provisions include:
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Elimination of barcodes or QR codes for vote tabulation
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Enhanced security protocols
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Mandatory accessibility and usability updates
As of mid-2025, most major vendors have not received VVSG 2.0 certification. Counties that delay upgrades risk falling out of compliance and facing legal or financial consequences.
Florida Legal Requirements:
Compliance with state election statutes is not optional—it is mandatory, and failure to comply can result in fines, disqualification from federal elections, or costly emergency remediation.
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F.S. 101.015 – Authorizes the Florida Department of State to establish standards and certify voting systems
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F.S. 101.56062 and Admin Code 1S-5.001 – Require at least one ADA-accessible voting device per polling location
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F.S. 101.5606 – Mandates precinct-count tabulation, voter privacy, and overvote protection
Additionally, continued use of voting systems operating on Windows 10 will violate security best practices after October 14, 2025, when Microsoft ends all support. Counties that delay upgrades may face financial exposure, including fines, legal liability, and unbudgeted spending on last-minute compliance efforts.
Role Of County Government
County governments have budgetary and contractual authority over voting systems and are responsible for:
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Including contingency clauses in contracts that allow cancellation if vendors fail to meet federal certification
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Phasing out equipment running unsupported operating systems (e.g., Windows 10)
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Requiring proof of certification via DS-DE-101 forms from the Florida Division of Elections
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Allocating resources for system upgrades and security updates
CALL TO ACTION For Residents
Residents have a right to oversee compliance and accountability from local officials. To that end, citizens may:
1. Identify their county's voting equipment and certification status:
Visit: https://dos.myflorida.com/elections/voting-systems
2. File a formal public records request with their Supervisor of Elections:
“Please provide documentation listing the make/model, DS-DE-101 certification status, software version, and ADA compliance for all voting systems currently in use.”
3. Engage their county government by attending meetings or submitting public comments:
“Under Executive Order 14248, all counties must ensure their voting systems are certified under VVSG 2.0 by September 2025. Delaying compliance could result in costly consequences—including fines or emergency upgrade expenses that would fall on taxpayers. It’s important for the public to understand where we are in that process and what plans are in place to meet the deadline and avoid unnecessary financial impact to the county.”
4. Report concerns to the Florida Division of Election
KEY DEADLINES
SEPTEMBER 21, 2025 – Deadline for VVSG 2.0 certification compliance in federal elections
OCTOBER 14, 2025 – Windows 10 support ends (security risk for legacy machines)